Job Title: Office Manager
Reports to: Owner/Manager
Place of Work: Based in Corvallis, Oregon, in Office 875 NW Grant Ave
Hours of Work: Full-Time, 1.0 FTE, 8am-5pm M-F
We are seeking a versatile and detail-oriented individual to join our small, collaborative IT team as an Office Manager. This role entails overseeing the smooth functioning of our office operations while also assisting in maintaining positive client interactions. The ideal candidate should possess exceptional organizational skills, a proactive approach to problem-solving, and the ability to work effectively within a close-knit team.
Serve as primary contact with new and existing clients (in-person/phone/email)
Maintain communication systems for staff and clients
Create, assign and schedule service requests
Coordinate long-term projects and assist with schedule management
Manage client documentation/agreements
Create and maintain both digital and hard-copy filing systems
Document and follow up on actions and decisions from meetings
Handle incoming and outgoing mail
Order office supplies
Maintain a clean and safe workspace
Contribute to team’s success through effective communication and high quality work
Other duties as required
Associates or Bachelor’s degree required or equivalent relevant experience
Use a computer effectively and efficiently in the working environment
Use standard office machines (e.g. copier, scanner, VOIP telephone)
Use standard office practices and procedures
Read, write and speak the English language to express ideas and communicate effectively
Type minimum 30 words per minute, use Microsoft Office and Web-based Tools
This position is hourly starting at $21-26/hr commensurate with experience.
This position includes 1 week of unpaid planned leave in the first year and PTO to be accrued at .04/hr. ACES will take all standard holiday’s off matching OSU’s Holiday Schedule. Additional vacation and sick days are negotiable during the 1 year review.
We are committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, genetic information, or any other protected characteristic. Our hiring decisions are based on skills, qualifications, and merit. We prohibit any form of discrimination or harassment and strive to create a diverse and inclusive work environment.